Google Calendar and Outlook Calendar are solid apps and are a great addition to the Outlook email app and Gmail, respectively. Whether it’s creating events or performing a simple task, these two tools allow you to do things with ease. However, when it comes to adding Zoom meetings, these two tools do not allow you to add them directly. At the same time, you cannot create (or schedule) Zoom meetings via the Outlook calendar and Google Calendar, at least not directly.
But there is always a way. So if you’re looking for a way to add Zoom meetings to your Outlook or Google Calendar, you’ve come to the right place.
In this article, we’ll show you how to add Zoom meetings to these two popular calendars.
Compared to its desktop version, I find Outlook Web much easier to use. I love the interface and can open it anywhere, as long as I have the required credentials with me.
Step 1: Here you must first install a plug-in. Go to Microsoft AppSource and search for Zoom. Once you’ve located it, click the Get Now button.
Note that you will need to stay logged into your Microsoft account from the same browser.
Once the plug-in is installed, you will see it with the other plug-ins previously installed.
2nd step: Open the Calendar window via the right panel on the Outlook Web. Note that you will need to maximize the window to see all the options available.
Once inside, press the New event button and also maximize this window.
Stage 3: Next, click the three-dot button on the right and select Zoom> Add Zoom Meeting. On the first attempt, you will need to enter your Zoom credentials.
Once verified, you will be able to see all the details like the title and time, as well as others like the meeting link, meeting ID and passwords.
Add the invitations as per the meeting requirement, and that’s it.
Send it and you will be able to see the scheduled meeting on your Outlook calendar as well as on your Zoom calendar.
Accept a Zoom meeting
Accepting a Zoom meeting on Outlook Web is similar to accepting any other meeting. Tap Yes when you receive an email, and the same will be reflected on your Outlook calendar.
You will not be able to add a meeting to your Outlook calendar if the person at the other end has sent you an email invitation. The invitation will look like this with no options to add / reject.
In this case, you will need to add the meeting yourself.
How to Add Zoom Meetings to Outlook (Desktop)
Step 1: Open Zoom and click the Schedule button. Here you will see the options to add the meeting title, date and other relevant details of your meeting.
You will also see some options for calendars such as Outlook, Google Calendar, Others and iCal (for Apple users).
As you may have already guessed, by clicking on the Outlook calendar options and then the Schedule button, the meeting details will be automatically added to your Outlook calendar.
So, this is the additional part.
2nd step: To invite your colleagues and teammates to the meeting, copy the title and the link to the Zoom meeting and add them respectively in the Subject and Location text boxes.
Click send, and that’s it.
The Zoom meeting will be added to your Outlook calendar. And not only that, if your attendees accept the invitation, it will also be automatically added to their calendar.
It’s simple, right?
Similar to the above process, planning and adding the Zoom meeting to Google Calendar is also a simple process. Indeed, you will need a plug-in to be installed.
Step 1: To do this, go to G Suite Marketplace and search for Zoom. Chances are that it will already be in place in the first place. Click on it to install it.
Obviously, you will need to grant some permissions. Once done, you will be able to see the plug-in on the right panel.
2nd step: Log in using your credentials. I had already used my Google account to log into Zoom, so it wasn’t a big deal here.
Again, you will need to grant account permissions. However, this time it will be from Gmail to Zoom.
When done, you will see the plug-in on the side. Starting a meeting allows you to start an instant meeting, while the second option allows you to schedule a meeting in a conventional way by adding the time, participants and time zone.
Yes, the conventional way completes.
After entering all the details, just click Create Meeting to finish things off.
The only limitation of this method is that you will need to keep an email open while you schedule a meeting.
Accept a Zoom meeting
Again, accepting a Zoom Gmail meeting is similar to any other meeting. Tap one of the options, and the rest will be supported by Gmail and Google Calendar.
Did you know: You can also add birthdays to Google Calendar.
Mark the date
Now that you know how to add Zoom meetings directly to Outlook calendar and Google Calendar, it’s time to start planning and making the most of your time. And well, don’t forget to record these Zoom meetings for future reference.
Is Google Duo better for video conferencing and meetings? Read the Google Duo vs Zoom comparison to learn more about the similarities and differences.
Last updated April 9, 2020