How to Create QR Codes on Microsoft Office Using QR4Office 2023

The QR code or quick response code reminds you of black and white patterns which are quite useful. You can make payments, fill out a form, or take a survey with just one click. QR codes can be very handy for sharing links to sites and informational content.

Create a feature image of Microsoft QR code packages

What are QR codes

QR code is the acronym for Quick Response code. This is a machine-scannable image that contains specific details such as links to websites or product information that can be read by QR code readers. To get started, you can use your smartphone or a QR code reader app to use them.

An example of using a QR code is WhatsApp. You will need to scan a QR code to use WhatsApp on a PC or Mac using a mobile. Here’s how you can also create one for yourself.

How to create a QR code

To create a QR code you will need the following:

Windows 10 version 16299 or higher
Microsoft 365 subscription
Microsoft Word / PowerPoint / Excel
QR4Office

Download the QR4Office add-in

The first step in creating a QR code is to download the QR4Office add-in. Here’s how to do it:

Step 1: Launch one of the Microsoft Office packages (Word, PowerPoint, or Excel)

Create QR Code Using Microsoft Packages Step 1

2nd step: On the ribbon, click the Insert tab.

Create QR Code Using Microsoft Packages Step 2

Step 3: If you are using Microsoft 2016 or later, click on Get add-in option and a new window should open. For Microsoft 2013, click on the Store option.

Create QR Code Using Microsoft Packages Step 3

Step 4: In the search bar, enter a query for QR4Office.

Create QR Code Using Microsoft Packages Step 4

Step 5: When the results appear, select Add to include the add-in on the Microsoft tool.

Create QR Code Using Microsoft Packages Step 5

Creation of QR codes with the QR4Office add-in

To use the QR4Office add-in, you must launch it in one of the Microsoft Office packages. Here’s how to do it:

Step 1: On the ribbon, click the Insert tab.

Create QR Code Using Microsoft Packages Step 6

2nd step: If you’re using Microsoft 2016 or later, click the drop-down menu next to My Add-ins. For Microsoft 2013, click the drop-down menu next to My Apps.

Step 3: Select the QR4Office add-in to launch it. The add-in should open with a taskbar to the right of the Microsoft tool.

Create QR Code Using Microsoft Packages Step 7

Step 4: The first item in the QR4Office tool should be a drop-down menu. From the drop-down menu, select http: // or https: // for web links, mailto: for emails, tel: or sms: for phone lines, geo: for locations and custom to create a QR code unique.

Create QR Code Using Microsoft Packages Step 8

Step 5: To the right of the drop-down menu, enter the URL or QR code text.

Create QR Code Using Microsoft Packages Step 9

Step 6: Most QR codes are black and white. However, with the QR4Office add-in, you can change the color. Select the preferred color of the QR code by choosing from the color palette or inserting the RGB color code.

Create QR Code Using Microsoft Packages Step 10

Step 7: Click Set Color after choosing the preferred color.

Step 8: To select the size of the QR code, drag the slider from left to right. When you change the size, URL or text of the QR code, it should show in a preview box.

Create QR Code Using Microsoft Packages Step 11

Step 9: You can set the QR code error correction percentage by selecting the percentage from the drop-down menu. The error correction function ensures that the QR code is able to restore data if the code is damaged or dirty (useful when the code is in printed form).

Create QR Code Using Microsoft Packages Step 12

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Step 10: Click Insert to create the QR code in your Microsoft Office package.

Step 11: If the insert doesn’t work, right-click the preview image and copy it. In the Microsoft Office package, select Paste Special and select Paste as Device Independent Bitmap.

Create QR Code Using Microsoft Packages Step 13

You can also emulate step 11 to paste the QR code into other Microsoft tools such as PowerPoint and Excel or embed it into a website.

Test the QR code

Before using the QR code, it is important to test its functionality. You can do this with a mobile device. If you are using an iOS device, this is quite straightforward as the camera has a built-in function that allows it to scan QR codes when activated.

For phones running Android 7.0 or earlier, download a third-party app to scan a QR code. However, for phones running Android 8.0 and later, Google Screen Search or Google Lens should work to scan QR codes.

Get Google Lens

With that in mind, here’s how to test the functionality of the QR code.

Step 1: Launch a camera or QR scanner making sure the tool captures all 4 corners of the QR code.

2nd step: A pop-up window to open the QR code should appear. Click on it and if it redirects you to the website or inserted text, you can attest to the functionality of the QR code.

Create QR Code Using Microsoft Packages Step 15

Last updated on June 12, 2021

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