How to Integrate Gmail in Outlook on Web and Mobile

New applications are available on popular platforms as part of Microsoft’s new “mobile first, cloud first” strategy. Among them, Outlook shines when it comes to managing emails on the go. The good part is that it works great with other email providers like Yahoo, iCloud, and Gmail. And if you’re just getting started, here’s how to integrate Gmail with Outlook on the web and mobile.

Outlook mobile and desktop apps come with a convenient Focus Inbox feature. It declutters your inbox and keeps irrelevant emails in the Other inbox. First integrate Gmail into Outlook Web.

Why should you integrate Gmail with Outlook

• Outlook has great native apps compared to Gmail’s web-based desktop solution.
• The convenient Targeted Inbox feature also works with Gmail account.
• You can seamlessly switch between two email inboxes.
• The ability to integrate Gmail calendar with Outlook is also available.

1. Outlook Web

Microsoft recently released the same great Focus Inbox to the web. And the good news is, you can use it with Gmail as well. Here’s how.

Step 1: Visit Outlook on the web and sign in with your account credentials.

2nd step: You will notice a + icon next to the Outlook account as shown in the screenshot below.

Step 3: Click on it and Outlook will open a window to choose an email provider. Click on Gmail.

Step 4: Log in using your account credentials.

Step 5: After successful login, you will see the Gmail icon appear under Outlook in the left sidebar.

You can click on it and Outlook will take you to the Gmail inbox to check emails. The Focus Inbox is there to manage your emails.

2. Mac Outlook application

The Outlook application for Mac has received a nice makeover on the Mac. Microsoft is expected to replace it with a single Outlook app on Mac and Windows, but that’s far from over, and from now on, we’ll be using the current Outlook Mac app for the demonstration.

Step 1: Download the Microsoft Outlook app from the Mac App Store.

2nd step: Log in with your Outlook account and click on Outlook in the menu bar.

Step 3: Open Preferences and go to Accounts.

Step 4: Click the + icon at the bottom and select New Account.

Step 5: Enter the email provider address and add a password and in a few minutes Outlook will sync emails from Gmail and show a separate account in the app.

In the same Accounts menu, you can rename Gmail to Work or Home or any other label. Another benefit of using Gmail over Outlook is OneNote integration. You can send important emails from Gmail directly to OneNote with just one click.

3. Windows Outlook application

Microsoft recently revamped all of the Office apps on Windows to stay in sync with the design changes in Windows 11. We’ll be using the redesigned Outlook app on Windows to add Gmail to it in the screenshots below.

Step 1: Open the Outlook application on Windows.

2nd step: Click File at the top.

Step 3: From the Info menu, select Add Account.

Step 4: Add your Gmail email id and password in the next menu.

Step 5: If you’ve turned on two-factor authentication for a Google account, Gmail may ask you to verify it with another code.

Step 6: Double check and you will soon see Outlook importing emails from your Gmail account.

Unfortunately, there is no way to integrate Gmail emails into your Outlook account. However, Google offers a handy tool to integrate all incoming Outlook emails into Gmail inbox and treat them like normal Gmail emails. It is also counted in your Google Drive storage space.

All you can do is go to All emails / All mailboxes option and view all emails in one place.

4. Outlook mobile apps

Many GT team members prefer Outlook iOS / Android app over Gmail app. Google has cluttered the Gmail app with the Chat, Rooms, and Meet add-on and still feels overwhelmed by its competition.

Outlook offers a new look with multiple theme / accent options and a great calendar function (thanks to the acquisition of Sunrise Calendar).

Outlook iOS and Android both have the same user interface. The screenshots below are from the Outlook iOS app.

Step 1: Open Outlook on iPhone.

2nd step: Tap the Home button at the top and go to Settings.

Step 3: Select Add email account and sign in using your Gmail username / password.

Start using Gmail in Outlook apps

If you are someone who constantly switches between Gmail and Outlook, it makes sense that you add the Gmail account to one of the Outlook or web apps to manage emails like a pro. Outlook also supports Google Calendar, so you are covered by your Gmail events as well.