How to Sync Your Outlook Account With Gmail

How to Sync Your Outlook Account With Gmail

Gmail is the most popular email client and is widely used. Since it is provided by default on Android devices, it is obvious that most people use it. However, if you have used Microsoft Outlook for official and personal purposes, it may be difficult to keep another email. But you can make the most of Gmail’s advanced filters and spam protection features. So would you do that? Google’s Gmailify add-on allows you to sync Outlook and Yahoo Mail with your regular Gmail inbox.

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Synchronize Outlook Gmail

Gmailify links your existing account with Gmail so you get all the bells and whistles – spam protection, inbox organization, and even your email-based Google Now cards – without having to leave your current address behind.

Simply put, Gmailify allows you to get all of the same benefits and benefits of Gmail, without having to switch accounts entirely. By using the Gmailify feature on the desktop or the mobile app, you will basically link your Outlook account to your Gmail account.

In this article, we’ll talk about setting up Outlook with Gmail on mobile and web and the pros and cons of using Gmailify over native Outlook inbox. Let’s start.

Configure the Gmailify add-on

On the desk

Let’s start with the Gmail web. Follow the steps below to use Gmailify to set up Outlook with Gmail.

Step 1: Visit Gmail on the web. Tap Settings in the top right corner and head to View all settings.

2nd step: Go to the Accounts & Import tab.

Step 3: Scroll down to Check email from other accounts.

Add email account

Step 4: Select Add email account. Add your Outlook ID and password and you will see your Outlook account linked to Gmail.

In a few minutes, your Outlook emails will appear in the Gmail inbox. Gmail will use the same filters and organize them accordingly.

On mobile

You can also set up Gmailify on mobile. Whenever you try to add Outlook with the Gmail mobile app, the app will ask you to associate the account using Gmailify instead. Follow the steps below to sync Outlook with Gmail on mobile.

Step 1: Open the Gmail app on your iPhone or Android.

2nd step: Tap the hamburger menu at the top and select add account.

Step 3: When you select Outlook, the app asks you to try the Gmailify service.

Try gmailify

Step 4: Add the correct Outlook ID and password and you are good to go.

Benefits of Gmailify

By syncing Outlook with Gmail using Gmailify, you get the features below.

  • The power of Gmail spam protection
  • Messaging organization
  • Automatic sorting in labels (such as Social, Updates, Promotions)
  • Better and faster search capabilities
  • Travel-related emails will automatically appear in your Google Calendar
  • A simple interface for all your email accounts
  • Better mobile email notification

Problems with Gmailify

There are some issues with using Outlook with Gmail on Gmailify.

  • You will notice a delay in the new email received on Gmail. You will encounter issues with essential emails like OTP or temp codes if you use Outlook email to receive them.
  • It’s unclear which email is from Gmail and which email is from Outlook.
  • There is no way to sync more than one Outlook account with Gmailify. You will need to unlink the previous account and then add a new one.

Unlink Outlook from Gmail

At any time, you can unlink Outlook from Gmail and return to using Outlook Web to manage the email inbox. Follow the steps on the desktop to turn off Outlook sync with Gmail.

On the desk

Step 1: Visit Gmail on the web.

2nd step: Tap Settings in the top right corner and navigate to View all settings.

Step 3: Go to Accounts & Import.

Step 4: Scroll down to Check email from other accounts.

Unlink the Gmail account

Step 5: Here you will see your added Outlook account. You can select Unlink and remove account from Gmailify service.

On mobile

You can also turn off Outlook mobile sync. Follow the steps below to remove Outlook sync from Gmail using the mobile app.

Step 1: Open the Gmail app on your iPhone or Android.

2nd step: Tap the hamburger menu and go to Settings.

Step 3: Go to the email inbox. Scroll down to Gmailify.

Go to gmailify

Unlink gmailify

Step 4: Select the Outlook account and press Unlink in the next menu.

Before turning off Outlook sync, Gmail gives you the option to delete copied emails or keep a copy of imported messages in Gmail. You can delete these synced emails from the inbox as this will free up space in your regular Gmail inbox.

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Use email like a pro

This is how you can use your Outlook emails in Gmail apps. I use both Outlook and Gmail. Gmailify is a boon for me as it allows me to view and manage all of my incoming emails from one place. If you’re in the same boat as me, then go ahead, give Gmailify a try and share your experience in the comments section below.


Gmail also allows you to create a personalized electronic signature. Read the article below to learn how to create an email signature in Gmail.

Last updated on Nov 27, 2020

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