How to use @mention to tag someone in Office 365 apps comments for feedback

If you are not aware, Microsoft Office applications like Word, PowerPoint, Excel have been updated with very useful functionality, @mention. The functionality was primarily designed to solve problems that at first seem insignificant but gradually add up later. Here is a short tutorial explaining how to use the @mention feature and how to do it with ease.

Use @mention to tag someone in Office 365 apps

You have a lot to do every working day, so any creative innovation or idea that adds productivity and efficiency could be very beneficial. For example, you have come across an Office 365 Word document where you want to add your valuable entries. To make it count, you add a comment, however, without personalization in these comments, everyone will read each comment without knowing who it was intended for. Thus, the comment loses its relevance. @Mention is a feature that avoids such situations by doing two things:

1. Sending an email with a link to the recipient concerned
2. Allow the tagged person to join the conversation.

If you want to draw someone’s attention to an online Word document and make corrections to it, you can use @mention in comments for Word for Office 365 to tag someone for comments.

1]Sending an email with a link to the recipient concerned

To send the email, you must first go to Office.com and sign in.

Then click on Word / Excel / PowerPoint for Office 365 and select the file.

[Images source – Office.com]

Now, to add your comment, choose “Review“Tab>”New comment“From the ribbon menu or from the context menu select”New comment“.

When you comment on a document, presentation, or spreadsheet and use the @ sign with a person’s name, the person you mention will receive an email with a link to your comment.

Type @ and the first letters of the person’s first or last name, then choose the name you want (if they are not already authorized to open the document, you will be asked to provide it first).

2]Allow the identified person to join the conversation

As soon as the mail is received, when the recipient clicks on the link, it automatically integrates it into the document and into the conversation.

Note: If you choose to use @mentions more than once, Office will combine the links into a single email.