8 Best Dropbox Tips and Tricks to Manage Files and Folders Better

8 Best Dropbox Tips and Tricks to Manage Files and Folders Better

4. How to share files / links in Dropbox

Dropbox allows users to share files and folders with others, even if they don’t have a Dropbox account. This is where permissions come in. Hover over the file or folder you want to share and click the Share button which should be visible by now.

You can see additional options based on the apps you connected your Dropbox account with. I see Trello (project management) and Slack (team communication). Click Share with Dropbox.

Enter the name or e-mail identifier of the person with whom you want to share it and choose whether he / she can also view or modify the documents as well. You can add instructions or a message just below.

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You can create a link at the bottom of the pop-up window that you can share via social media or messaging apps. Click Link Settings for link sharing settings in Dropbox.

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You can choose who can access the file, view or modify it as well, download the file (or not), need a password and set the expiration date. The latter will automatically revoke access to the shared file via the link once the time has elapsed. So you no longer have to mess around with settings or stop sharing.

5. How to cancel file / folder sharing in Dropbox

Hover over the file / folder you want to cancel sharing in Dropbox and click the Share button. You will see a list of all members. Click the authorization button next to the member and select Remove him to cancel sharing with him.

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You will see a pop-up window in which you can choose to allow the member to continue using a copy of the record if you wish. Synchronization will stop immediately, which means that no new content will be shared or synchronized.

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6. How to display folder / file size in Dropbox

Click the three-dot menu icon and select Version History.

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Yes, the file size information is hidden there.

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In the case of folders, select the Modified column and sort it by size.

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Select the folder whose size you want to know, click the menu icon next to share in the right sidebar and select Calculate size.

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It may not be the most user-friendly, but it works.


Want to use Dropbox directly from Gmail? Click the link below to find out how to access Dropbox from Gmail now.

Last updated on February 27, 2020

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