Microsoft Teams Roles, Permissions and Capabilities explained

Microsoft teams allows users to have three different types of roles and permissions. In this article, we are going to check the user permissions or limitations of all roles so that you can appoint someone to do a job. Here’s everything you might want to know about user permissions and capabilities in Microsoft Teams. We will also see how to modify the authorization of a team.

There are three types of roles, and they are-

  1. Owner
  2. Member
  3. Customer

Owner permissions or capabilities in Microsoft Teams

An owner is the administrator of a team, and a team can have multiple owners. Owner account holders have maximum functionality and permissions. To be precise, the following permissions and features are included in an owner account.

  • Create a team and a channel
  • Participate in a private chat and channel the conversation
  • Install and uninstall apps, robots and connectors
  • Share files with certain people in a conversation
  • Share the chat file with others
  • Add and remove any member and guest
  • Invite other people and can be invited by other people
  • Delete and modify messages
  • Consult the organization chart
  • Edit team authorization
  • Create a new tab
  • Manage all mentioned (@name)
  • He can use emoji, GIF, etc.
  • Archive the team and restore it as much as possible
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Member permissions and functionality in Microsoft Teams

A member has fewer options than an owner, but he / she can perform almost all of the essential tasks of a team. The member account is suitable for those who are in your project but not in the position of administrator.

  • Create a team and a channel
  • Participate in a private chat and channel the conversation
  • Share all channel files and chat files
  • Install apps, tabs, bots, etc.
  • Edit and delete published messages
  • Find and join public teams
  • See the organization chart

Guest Team Permissions and Features in Microsoft Teams

Guest account holders have minimal options, and that’s fine with them, who aren’t named in your organization, but want to chat with someone. For example, he / she can be your business customer, your supplier or any other foreigner.

  • Create a channel but not the team
  • Can participate in a private chat and channel a conversation
  • Share a channel file
  • You can invite them via a work or school account for Office 365
  • Delete and modify a message

Now, if you have created a team and want to manage permissions for other people (members and guests), the following section will help you.

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Microsoft Teams – Permissions available for members and guests

An administrator or owner can manage these permissions for members and guests-

  • Allow members to create and update channels
  • Allow members to create private channels
  • Allow members to delete and restore channels
  • Allow members to add and remove apps
  • Allow members to download custom apps
  • Allow members to create, update, and delete tabs
  • Allow members to create, update, and delete connectors
  • Give members options to delete their posts
  • Give members the possibility to modify their messages
  • Allow guests to create and update channels
  • Allow guess to delete channels

In other words, even if member account holders have these capabilities, you can prevent them from using it on your team.

How to Change Permissions in Microsoft Teams

To modify or manage roles, permissions, and capabilities in Microsoft Teams, follow these steps:

  1. Open the Manage team window
  2. Go to the Settings tab
  3. Expand member permissions and guest permissions
  4. Add or remove the check mark from the check boxes

To get started, you need to open the Microsoft Teams app or the official site. After that select a team and click on the three dot button to choose Manage the team option.

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Then go to the settings tab and expand the Member permissions and Guest permissions panels. Here you will find all the options mentioned above.

How to Change Permissions in Microsoft Teams

You must now add or remove the check mark from the check boxes to authorize or block authorization.

These parameters are based on a team. This means that you can define different permissions for different teams.

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