A Definitive Guide to Use Track Changes in Apple Pages on Mac

A Definitive Guide to Use Track Changes in Apple Pages on Mac

Collaboration using Apple Pages is possible and is very easy to keep a tab on the changes made by every one. The Track Changes feature can help you interact with the changes made by contributors in Pages. If you want someone to add a particular information in a document, you can leave them a comment.

A Definitive Guide to Use Track Changes in Apple Pages on Mac

The Track Changes feature turns the collaboration a bit more interactive where you can leave comments and replies. Also, if you are responsible for finalizing the document, you can accept or reject the relevant changes. Here’s a guide to use Track Changes in Apple Pages on Mac like a pro.

Enable Track Changes in Apple Pages

To use the track changes feature in Apple Pages, you will have to first enable the feature in the document on your Mac. Only then it can track every change made by you and the other people working on the document. Here’s how you can enable Track Changes in Apple Pages.

Step 1: Use the Cmd+Space keyboard shortcut to launch Spotlight and search for Pages. Hit enter to launch the app.

Use Spotlight to launch pages

Use Spotlight to launch pages

Step 2: Select the document you want to open in Finder view and click on the Open button in the bottom-right corner.

Open the pages document

Open the pages document

Step 3: After the document opens, select the Edit menu in the Menu Bar and select Track Changes.

1. Enable Track Changes in Apple Pages 3

1. Enable Track Changes in Apple Pages 3

Step 4: Here’s how the document appears when the Track Changes option is switched on.

1. Enable Track Changes in Apple Pages 4

1. Enable Track Changes in Apple Pages 4

View or Hide Track Changes

Once you enable the Track Changes feature, Pages will highlight any edits you make in the document. While keeping track of changes helps to stay on track with the document, you might want to hide the changes while you work on the document to avoid any distractions.

Step 1: Open Spotlight using the Cmd+Space keyboard shortcut and search for Pages. Hit enter to launch the app.

Use Spotlight to launch pages

Use Spotlight to launch pages

Step 2: Select the document you want to open and click on the Open button in the bottom-right corner.

Open the pages document

Open the pages document

Step 3: Click on the gear drop-down menu marked in the picture below.

2. View or Hide Track Changes 3

2. View or Hide Track Changes 3

Step 4: Click on the Final option to hide changes in the document.

2. View or Hide Track Changes 4

2. View or Hide Track Changes 4

Step 5: To view the changes again, click on the gear drop-down menu and click to select the Markup option.

2. View or Hide Track Changes 5

2. View or Hide Track Changes 5

Customize Markup Color

Apple Pages also lets you choose from a list of markup colors that you can use to mark the changes in your document. If you have more than two collaborators, they can choose the different colors to make easy for identifying the changes.

Step 1: Use the Cmd+Space keyboard shortcut to launch Spotlight and search for Pages. Hit enter to launch the app.

Use Spotlight to launch pages

Use Spotlight to launch pages

Step 2: Select the document you want to open and click on the Open button in the bottom-right corner.

Open the pages document

Open the pages document

Step 3: Click on the gear drop-down menu.

3. Customize Markup Color 3

3. Customize Markup Color 3

Step 4: Hover over the Author Color option with your cursor and select the color you want.

3. Customize Markup Color 4

3. Customize Markup Color 4

Accept or Reject Changes

While working on a document or after everyone is done, you might want to review the changes made. Thankfully, you can accept or reject changes made by other writers in Apple Pages. Here’s how to do it.

Step 1: Open Spotlight using the Cmd+Space keyboard shortcut and search for Pages. Hit enter to launch the app.

Use Spotlight to launch pages

Use Spotlight to launch pages

Step 2: Select the document you want to open and click on the Open button in the bottom-right corner.

Open the pages document

Open the pages document

Step 3: Click on the Side Bar button in the top left to see all the changes in one place.

4. Accept or Reject Changes 3

4. Accept or Reject Changes 3

Step 4: Click on the Accept button to accept changes and the Reject button to reject changes.

4. Accept or Reject Changes 4

4. Accept or Reject Changes 4

Pause Track Changes

Apple Pages comes with a handy pause button for pausing tracking of changes in the document. It comes in handy when you want to disable tracking in the document temporarily.

Step 1: Summon Spotlight with Cmd+Space keyboard shortcut, search for Pages, and hit enter to launch the app.

Use Spotlight to launch pages

Use Spotlight to launch pages

Step 2: Select the document you want to work on and click on the Open button in the bottom-right corner.

Open the pages document

Open the pages document

Step 3: Disable the toggle from On to Pause in the upper-right corner to stop tracking changes.

5. Pause Track Changes 3

5. Pause Track Changes 3

Step 4: Enable the same toggle again when you want to restart tracking changes in the document.

5. Pause Track Changes 4

5. Pause Track Changes 4

Disable Track Changes

After you’re done dealing with the changes, you can disable the Track Changes option. Note that you will have to accept or reject all changes before turning off this feature.

Step 1: Open Spotlight using the Cmd+Space keyboard shortcut, search for Pages, and hit enter to launch the app.

Use Spotlight to launch pages

Use Spotlight to launch pages

Step 2: Select the document you want to open and click on the Open button in the bottom-right corner.

Open the pages document

Open the pages document

Step 3: Click on the Edit button in the menu bar and then on the ‘Turn off Tracking’ option to disable the Track Changes feature.

6. Disable Track Changes 3

6. Disable Track Changes 3

Step 4: If you don’t accept or reject changes made to the document, Pages will show a prompt to ask you to accept or reject all changes at once. Choose the right option, and only then Pages will turn off the Track Changes feature.

6. Disable Track Changes 4

6. Disable Track Changes 4

Keep a Track of Edits in Apple Pages

Whether working with people or alone, the Track Changes feature will help you improve the documents and workflow in Apple Pages. It makes collaboration easier to manage and organize. Also, you can keep the comments and replies about a document in one place instead of spreading them over emails and messages.

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