How to Export WhatsApp Chat as PDF

More than 1.6 billion people use WhatsApp for different purposes. While some use the platform to keep in touch with their friends, colleagues and family, others use WhatsApp for businesses to interact with their customers and customers across borders. It is sometimes necessary to save the chat or WhatsApp conversation in PDF format for official registration.

Although you can make regular backups of your discussions, it's pretty tricky to get a full record of an individual or group conversation.

Fun fact: With over 400 million monthly active users, India is the largest market of WhatsApp.

For this reason, it may be crucial to export your WhatsApp chat to PDF for official registration or proof purposes.

Why you may need to export your WhatsApp chat

1. For legal purposes

In any legal situation, you may want to present WhatsApp Cats as proof or proof of claim. Instead of taking screenshots that give multiple images, a printable PDF file is no longer presentable. In addition, when you export WhatsApp chats to PDF, detailed information such as timestamping of chat messages is provided.

You can even choose to include media files (images, GIF, etc.) in the PDF export. We will talk about it later.

2. For commercial purposes

You can also export your WhatsApp conversations with a customer, supplier, retailer, wholesaler, or manufacturer only for business documentation purposes.

This would be very useful if the majority of your conversations and business transactions take place on WhatsApp.

3. For research purposes

If you are conducting a survey or research and querying your population sample on WhatsApp, you can easily export their responses to PDF. You can use the exported discussions in your search report and documentation.

4. As an offline backup solution

It is common to back up WhatsApp discussions on cloud-based online storage platforms such as Google Drive and others. But saving your WhatsApp discussions offline as a backup on your computer or personal storage drive is also not a bad idea.

Exporting WhatsApp chats to PDF

Usually people take screenshots of WhatsApp conversations but this is not a very effective way to export your conversation with another person on WhatsApp.

Here's how to export your conversation with WhatsApp users as a PDF file.

Step 1: Launch your WhatsApp and open the conversation you want to export.

2nd step: Tap the three-dot menu icon in the upper right corner of the chat window.

Step 3: Select More.

Step 4: Tap Export chat.

Step 5: On the context map at the bottom of the screen, select Gmail or any other email client that you use on your smartphone.

Your conversation will be attached to the email as a text (.txt) file.

Step 6: Enter your email address in the recipient section and click the Send icon.

Step 7: Refresh your mailbox and open the mail containing the exported WhatsApp chat.

Quick advice: Tap the attachment in the mail preview to access the file without opening the email.

Step 8: Tap the arrow icon on the attachment to download it to your device.

Step 9: Then you must open the attachment with the WPS Office application.

Note: You can use any other PDF maker application to convert the TXT file to PDF on your phone or computer.

If WPS Office is not installed on your smartphone, here is a link to install it from your respective app stores.

Install WPS Office for Android (Google Play Store)

Install WPS Office for iOS (App Store)

Step 10: When the text file containing the exported chat is open in the WPS Office application, tap the Tools icon at the bottom of the application.

Step 11: Then, tap the Export as PDF option.

Step 12: Preview the document and press the "Export as PDF" button.

Step 13: Tap the Path section to select a location on your device where you want to save the exported chat. You can also assign a new name to the exported PDF file.

Step 14: Finally, press the "Export to PDF" button to save the exported WhatsApp chat as a PDF file to your smartphone.

What you need to know before converting a discussion to PDF

If a conversation contains both text and multimedia files, such as images and videos, you will be able to export text (reading: words) only or text and multimedia files (images, videos and GIF) from the conversation.

Only exported text files can be converted to PDF with the help of WPS Office or another similar application. In addition, it is recommended to export the chat without including the media files.

Discussions from all WhatsApp groups can also be exported by following the steps outlined above. You can export all types of discussions even if the other person's contact is not registered on your phone.