When composing an email, DC (Copy compliant) and BCC (Blind Carbon Copy) are the two commonly used fields that most of us use to send copies of an email to other people concerned with the information, in addition to the main recipients. Whatever email provider you use, whether you use it or not Gmail or Perspective, you will see the fields CC and BCC with AT fields when you compose a new email.
According to the e-mail etiquette, the AT This field is used to enter the email address of the main recipients. While CC is used to enter the email address of additional people who are interested in the information or just want to keep them informed. While CC is used when you want primary recipients to know that the same message was also sent to other recipients, BCC is used when you do not want the primary recipients to know who received the same copy of the mail. electronic.
Many times, you may want to send CC and BCC yourself or your colleagues in an email to be aware of important conversations. To make things easier for you, Outlook and Gmail allow you to CC and BCC automatically any email address of every email you send. While this may be complicated, in some situations you may need to have a copy of all ongoing e-mail conversation series.
You can define a simple rule in Gmail and Outlook that will automatically assign to certain CC and BCC email addresses the email addresses you compose. In this article, we explain in detail how to automate CC and BCC a specific email address in Outlook and Gmail.
Automatically CC & BCC all emails in Gmail
Gmail does not have built-in functionality for CC and BCC auto messaging. However, many extensions allow you to automate the task and save time. AutoBCC.com offers an extension called Auto BCC & Auto Cc extension for Chrome users. This extension allows you to easily set a new rule to automatically BCC or CC multiple Google e-mail accounts or your e-mail address when you compose, reply to or forward e-mails.
This extension is available for free for personal users. In addition, the Auto BCC & Auto CC extension can be used in combination with a CRM system. Follow the steps below to automatically copy and BCC all emails you send using the automatic BCC extension for Gmail.
- Get this extension right here.
- Install the extension and give access to your Gmail account.
- Click on To wrap up icon that is added to your Chrome browser to open the Options page.
- Select the option Enable Auto BCC emails.
- Select the option Enable Auto Cc emails.
- Click on Add more accounts.
- in the Of field, add your account address.
- Type the e-mail addresses you want Bcc and CC in their respective fields. You can add multiple addresses separated by commas.
- Once you're done, click save your options button to apply a new rule.
- Launch Gmail and click the Dial button to create a new email.
- Change Of email address. This will automatically change the CCB and CCLC email addresses accordingly.
- If, in the future, you want to officially cancel the extension's access to the Gmail account, simply uninstall it.
If you do not want to access your Gmail account through a third party, you can automatically use BCC or CC emails with the help of Gmail filters. Follow the steps below to use Gmail filters.
- Start Gmail and navigate settings
- Click on the option Filters and blocked addresses and select Create a new filter.
- Enter your address in the Of field.
- Click on Create a filter with this research
- On the next page, select the option Send it to.
- Click on the option add a transfer address and enter your email.
Automatically CC & BCC all emails in Outlook
Follow the steps below for CC or BCC automatically yourself or some e-mail addresses in Outlook.
- Launch Outlook and click Rules at home tab.
- To select Manage rules and alerts in the drop-down menu and click New Rule.
- In the Rule Wizard window, under the Start with an empty rule click on the option Apply the rule on the messages I send and click Following.
- Now you can select the condition if you are selective about automation or just click the button following button to apply the rule to all your emails.
- Under the action Select in step 1, select the option This message to people or to a public group if you want CC an email. If you want to send an e-mail to the BCC, select the option, Move a copy to the specified folder at step 1.
- Under step 2, click the button to link people or a public group.
- Enter the e-mail address of your or the other e-mail address that you want CC in the AT field. If necessary, you can also select the exception if you want to exclude this rule for certain e-mails and click the mouse button. following button.
- Type the name of this rule in step 1 and select the option. Enable this rule under step 2.
- Click on finish button.
Once done, your new rule will automatically be added each time you send a new message.