Top 10 Most Useful PowerPoint Tips and Tricks

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We must all have already experienced the fair part of a bad presentation of the power point. Certainly, it takes time and attention to create a presentation with a good impression. Well, what would be the key feature to create an effective presentation in the shortest possible time? This is where you get it.

PowerPoint tips and tricks

In this guide, you will find 10 most useful tips and tricks that will help you present your data to your audience in a well-organized manner. So let’s get started.

  1. Keep your presentation simple
  2. Apply a custom background
  3. Change transition time
  4. Play music on multiple slides
  5. Zoom in and out on slides
  6. Create an organization chart
  7. Insert watermark
  8. Add a shadow to the text
  9. Closing a PowerPoint presentation
  10. Save PowerPoint presentations as PDF files

Let’s see them in detail:

1]Keep your presentation simple

The first tip above all, I recommend that you keep your slides simple. Your presentation should look like a visual guide that you will tell as a story.

Having a whiteboard with minimal effect is a good way to keep the audience focused on the topic and the main message.

However, you may be influenced by the graphic design of attractive themes, the transition of the slides and the animation effect. But keep in mind that this is not speech. These effects should only be the goal of the visual aid so that they can enhance your presentation.

2]Apply a custom background

PowerPoint comes with design templates and different layout templates that help you create your own custom background and make your presentation unique. You can apply it to all or part of your slides according to your needs.

If you also want to create a custom background, go to the menu bar and select Design tab> Layout button.

In the Layout dialog box, enter the height and width of the background you prefer. You can also choose the number of slides for which you want to apply the custom background.

Note: If you are using PowerPoint 2016 or later, you will find the layout in the File menu.

3]Change transition time

In a Microsoft PowerPoint, a slide transition is a visual effect between slides. You can see this special effect when you move to the next slide during a presentation. But as important as the presentation, it’s also essential to coordinate the right transition timing for the presentation to be professional.

Adjust the duration of the transition.

So if your transition timing is also too slow or too fast, you can adjust it by going Transition tongue. On the right side you will see the Timetable section. Here you can specify the duration of a transition.

After adjusting the timing of the current slide, you can set the same transition time, even between all of the slides. So, to adjust it, click on the Applies to all button.

4]Play music on multiple slides

Adding background music to the slides can take your presentation to the next level. This makes the performance more interesting and provides an overwhelming experience when you deliver your presentation to your audience.

PowerPoint tips and tricks

So to insert an audio clip into your presentation, open Microsoft PowerPoint and go to Insert tab> Media section> audio tool. Now browse to your computer folder for the file you want to add and then click on the Insert button.

Add audio on multiple slides.

To activate the Playback tab, select the audio file on the current slide and you will see various options used to configure the background music.

in the Audio options category, click on the drop down button of the Start option and select Read the slides. It helps to play the audio clip automatically on multiple slides.

There are three check boxes in the same section that you can use as needed. They are:

  1. Loop to Stop – This option will repeat your audio or video clip until it stops.
  2. Hide during slideshow – You can use this option to hide the sound icon during the slideshow.
  3. Rewind after playback – And the last one is to rewind the audio or video clip. He rewinds the clip once he has played during the presentation.

5]Zoom in and out on slides

Sometimes you need to maintain better audience attention during the presentation. A pie chart and a bar chart could be a good example. He can guarantee that any specific part of the slide is clearly shown in the presentation.

Zoom in and out on slides

To use this feature in Microsoft PowerPoint, you can use the Zoom In and Zoom Out sliders. It is available in the taskbar in the lower right corner of the slide page, as shown above. When you drag the zoom control slider bar to the right, it zooms in on the page and zooms out when you drag the slider bar to the left.

You can also control the zoom function using your keyboard. Everything you need to press and hold the Ctrl key and use your mouse wheel to zoom in and out.

6]Create an organization chart

In Microsoft PowerPoint, SmartArt is an important tool that helps you communicate information visually using a Venn diagram and an organization chart. It presents a visual presentation of the structure of an organization using a hierarchy of reports. So let’s get started.

Choose the SmartArt graphic

Go to Insert tongue. in the Illustrations section click on the SmartArt graphic.

On the SmartArt Graphics page, select Hierarchy.

Go to the right pane, choose a layout for your organization chart and click the OK button.

To enter text, click on the hierarchical box and enter your text.

7]Insert watermark

Whether it’s to protect your content from illegal copying or to add a transparent image, it’s easy to create a watermark logo in Microsoft PowerPoint. So let’s start adding a watermark to the PowerPoint slides.

PowerPoint tips and tricks

Open the PowerPoint presentation and go to View tab> Slide Master.

Now go to the Insert tab and select the field you want to add, such as text, graphics, image, etc.

Once you’ve added the watermark, go to the Home tab and adjust it properly according to your needs.

Now go to Slide Master tab where you will find the Close main view option at the right end.

Click this option to save the watermark.

8]Add a shadow to the text

By using the Shadow effect in PowerPoint, you can easily change the appearance of your text and make it look fabulous. However, we don’t recommend having too many effects, as this can distract your audience from the main theme. So use them properly.

Add a shadow to the text

Select the phrase and you will see a new Format tab appear in the menu bar.

In the Format tab, go to WordArt styles section> Text effects button> Shadow Submenu.

The Shadow submenu includes a good collection of shadow effects such as Outer, Inner and Perspective. You can get a live preview of these effects when you hover over them. So try each of the effects and customize them.

9]Closing a PowerPoint presentation

Slideshows are commonly used to display digital photos at weddings or trade shows. In such an occasion, you may want to continuously loop your selected images so that your guests don’t get bored. So let’s know how to do it.

Closing a PowerPoint presentation

Open your PowerPoint presentation and go to Slideshow tongue.

Click on Configure the slideshow to open the Set up Show page.

Under Show options, check the box next to the continuous loop until “Esc”.

If you want to loop only certain specific slides, you can mention them in the Show Slides section. Otherwise, just click the OK button.

ten]Save PowerPoint presentations as PDF files

And the last point is about to save the PowerPoint presentation as a PDF file. This becomes very useful if you have an urgent need to open your presentation in another device and, unfortunately, the presentation is not compatible with the included program.

In such a case, you can save your file in PDF format, then it can be easily opened on any computer. So let’s see how to do it:

Save PowerPoint presentations as PDF files

Once you have created your PowerPoint presentation, go to the File menu and select Save as option.

In the next window, given the name of your file, then select a location where you want to place it.

Then click on the drop-down menu next to the Save as type then select the PDF option from the list.

If you want to open the PDF file right after creating it, you can check the box next to Open the file after publication. And then click the Save button.

Go here if you are looking for more articles on PowerPoint procedures.

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