How to make Outlook download all emails from server

Outlook download all emails

Junk email can take up a lot of your computer's memory. To avoid this, Microsoft offers a parameter in Microsoft Outlook which determines the number of mails that can be downloaded to your local PC. For example, if your email account is linked to Microsoft Exchange Server, such as Office 365 or Hotmail, the configured setting will automatically set the mail limit for your computer. If necessary, you can change this setting and create Outlook download all emails the server.

Make Outlook download all emails

If you use a messaging service other than the one provided by Microsoft Exchange Server, such as Google, Outlook simply ignores the setting and downloads all mails.

To download all e-mail from Exchange Server in Outlook

  1. Connect to Microsoft Exchange via Link
  2. Change the settings of the Exchange account.

1) Connect to Microsoft Exchange via Link

The easiest way to download all your emails from the Exchange server is to scroll the screen to the bottom of a folder. If there are more items in this folder on the server, you will see one 'Click here to learn more about Microsoft Exchange& # 39; link.

Click on the link and in a few seconds Outlook will start downloading all the emails on your computer.

2) Change Exchange Account Settings

To do this, open Microsoft Outlook and go toFile'And choose' Account Settings'.

Then select 'Account settings'In the drop-down menu.

Make Outlook download all emails

When directed to theAccount settings', Select your account and click on the buttonChange& # 39; button.

Then, in the 'Offline Settings' window that opens, check ifUse cached swap mode& # 39; is authorized. If so, drag the "Send messages to keep offline" slider to the desired time.

By default, options ranging from 3 days to 5 years and All are available. Choose "All" if you want Outlook to download all your mail to your computer. Before choosing 'All', Make sure you have enough free disk space on your computer.

When done, click on 'Nexand restart Outlook when prompted.

Once the process is complete, you will notice a message at the bottom of Outlook saying "All files are up to dateThis indicates that you have downloaded all your emails from Microsoft Exchange Server to your Outlook account.

I hope you find this tip useful.

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