Organizing our tasks will help us not to lose sight of time and other important activities. While there are plenty of options, you can give Microsoft To-Do a chance to keep things under control. This simple app allows you to jot down tasks and to-dos in an easy way, allowing you to better organize your day. Although this task app is supported on both Outlook and Office 365, unfortunately tasks and tasks cannot be natively transferred to Google Calendar.
It’s a setback if you rely on Google Calendar to keep track of your meetings. Fortunately, this is not the end of the road. To a certain extent, you can synchronize Microsoft To-Do tasks with Google Calendar.
For now, we’ll have to use a third-party tool like Zapier to synchronize notes and tasks. The good news is, it’s an easy process and doesn’t take a long time.
Here’s how to sync Microsoft To-Do with Google Calendar. Plus, we’ve got an interesting tip, so be sure to read until the end.
Let’s get started.
How to sync Microsoft To Do with Google Calendar
As stated before, Zapier is the app that will help us sync notes and tasks and serves as a bridge between the organization app and the calendar app. Zapier is a workflow automation service and allows you to combine different services for an improved experience. In short, it brings the best of both worlds.
Naturally, you will have to create an account on Zapier before going any further. There are two ways. If you want the name and time of the event to appear on your Google Calendar, you can use one of the available workflows (Zaps) to get started. But if you want to customize things like date and time, you will need to create your own Zap.
1. Simple method
Step 1: Once logged into Zapier, search for Google Calendar in the search box in the top right corner. Select to see all available integrations.
2nd step: Then add Microsoft To-Do in the text box for search apps to connect. Select the one that best suits your needs.
In our case, we chose to use Add Quick Events.
Step 3: Now is the time to connect the two apps. To do this, add your Google and Outlook credentials. Zapier claims that all credentials are encrypted and stored.
Naturally, you will need to provide a plethora of permissions for your Outlook and Google account.
Step 4: Then select the “value” from the Google calendar. In this case, this will be your default email id. Once done, click on Activate Zap for OK, activate the trigger and that’s it.
Now every time a new task is added to your Microsoft To-Do account, it will be reflected on your Google calendar.
Since this is a quick event, it will have the same timestamp when added. On top of that, you won’t be able to see any attachments. It’s a simple event and that’s about it.
But if you ask me, if you just want the idea of the event on your google calendar, then this method is useful.
2. For adventurers
Step 1: On Zapier, find Microsoft To-Do under Create your own workflow. Perform a similar search for Google Calendar.
2nd step: When done, add the trigger and action for both apps. For example, you can select Find or Create Event or Create Detailed Event from the list.
When finished, press the Try button.
Step 3: Choose your Microsoft account to configure the trigger. Then add the name of the list. As a reminder, Zapier will choose the names of the existing lists on your To-Do account to facilitate your work.
Tap Continue to test the trigger.
Once the trigger is successful, it’s time to set up the Google account details.
Step 4: Under Action, choose your Google account and tap Continue. If you want the action to be changed, choose a different action from the list.
Then choose your schedule from the list as shown in the screenshot below.
Since this is a detailed event, you will need to add a multitude of details such as start time and end time. Just add all the required data. When done, tap Continue and test the trigger.
After establishing the connection, click Activate Zap to start the synchronization process.
Now all you have to do is open Google Calendar on your phone to see Microsoft To-Do notes sync with your calendar. Cool, right? You can see a slight delay (1-2 minutes) in my case for the task to appear.
Note that it is essential to run a test after adding the relevant details such as the end time or the body of the task. The tool has a handy troubleshooting box in case you run into any problem.
Most of these tasks are triggered automatically. But at the end of the day, no app or tool is perfect and on some days Zapier workflows may not sync. And when that happens, you will have to initiate labor manually.
To do this, go to Zaps on the left panel to see all of your created Zaps. And you know what to do next.
Apart from that, you can also see other details like the number of successes and failures. Also, if you need to change the workflow, just hit the Edit button.
It’s a freemium app and the free plan syncs up to 100 tasks per month. And the number of tasks increases when you switch to a paid app. After that, you will be able to create multi-step Zaps compared to the One-step Zaps allowed in the free plan.
Also on Guiding Tech
Tasks and reminders are the keys to an organized lifestyle. Because at the end of the day, our brains can’t remember so much. But it’s all worth a shot if all your tasks and lists are scattered across a dozen apps. The method acts like syncing between two very popular apps, and if you use them both, the above method turns out to be a smart workaround to have it all under one roof.
Last updated on May 31, 2021
The above article may contain affiliate links that help support Guiding Tech. However, this does not affect our editorial integrity. The content remains impartial and authentic.