Top 10 Google Calendar Tips and Tricks to Get the Most out of It

Google Calendar is a pretty solid calendar app. Millions of people use it every day to schedule meetings, create events, and even set and pursue goals. I use it regularly, which is why I went for Google Calendar tips and tricks to help me get the most out of it. Fortunately, our compilation of fixes for Google Calendar sync errors on Android saves the day every time.

This is why I have compiled a list of tips that are easy to understand and implement. They will help you get the most out of Google Calendar. I will use the web app in a browser as an example, but things will also work in mobile apps.

Note: I’m using a dark theme extension for my Google Chrome browser, and that’s how I got the dark layout of the Google Calendar in the screenshots below.

Let’s start.

1. How to share Google Calendar

Click the three-dot menu icon next to the calendar you want to share and select Settings and sharing.

To share the selected calendar with everyone, select Make it publicly available and Get a shareable link. This means that anyone with access to this public link will be able to access Google Calendar.

You can also share with specific people. Click Add people below and enter the names and email identifiers of all the people you want to share them with.

Check out the permissions where you can set exactly what other users might see on the calendar. You can also control read and write access here.

2. How to use Google Calendar

We have written a detailed guide to using Google Calendar. It contains even more Google Calendar tips and tricks. Between these two guides, you should have enough to continue.

3. How to cancel a meeting in Google Calendar

There are two scenarios here. You have created the meeting / event and have invited others. You have been invited to someone else’s meeting. Click on the event in both cases, and you will see one of two options.

You will see the Delete option if you have created the meeting / event. You can create a personalized message and send it to all guests on the next screen.

You will see a Delete link if you have been invited to the event / meeting. In addition, there is an option to indicate whether or not you will attend the meeting below. You can also add a note explaining why here.

8. How to send an invitation in Google Calendar

You can invite anyone to your Google Calendar event by sending an invitation. Just create an event as you normally would and click on Add Guests. You can also add the location and description just below.

Enter the email credentials of everyone you want to send an invitation to. You can also enter names to sync details from your Google Contact List. Click Save to start sending the invitations.

9. How to transfer the invitation to Google Calendar

You can forward an invitation if you have the necessary permissions. For example, I created an event and when adding guests (like you) to the event, I set the Invite others permission to yes.

Now you can forward the same invitation to other people and invite more guests to the event. If you do not have the necessary authorizations, speak to the organizer.

I have noticed that some people are looking to transfer the event to their other calendar. If you want to do this, you need to synchronize the existing calendar with this other calendar application – for example, Outlook. Just add your Gmail ID and everything will sync well.

You can also use the Add to Calendar button or download and use the .ICS file, if available, to download the event to a new calendar.

There is no other way at the moment.

10. How to delete the calendar

Click the three-dot menu next to the calendar you want to delete and select Settings and sharing.

Scroll to the bottom of the screen here and click Delete.

Filming schedule

Google Calendar comes with many features, some of which are not obvious. This is why we are here. Learn more about your favorite apps and show you what else you can do with them. Share your own Google Calendar tips and tricks with us in the comments below.