How to Add and Manage Zoom Meetings Using Google Calendar

We’ve seen Zoom take the world by storm in 2020. Millions of people use Zoom because of its easy-to-use interface and built-in features. You’ll be surprised to learn that there are plenty of job interviews, seminars, music concerts, and even several occasional calls from friends and family, and more, taking place on Zoom. That said, keeping up with Zoom meetings is often a problem. We’ll help you organize and track your next Zoom meetings using Google Calendar in this article.

Google offers users an app marketplace to improve the overall ecosystem experience. You can download and use relevant apps to integrate third-party apps and services into your workflow. Don’t worry, you can also use a few Workplace apps with your regular Google Account.

One of the less intuitive aspects of Zoom is its meeting planner, which can be a bit difficult to get used to. Fortunately for Google Workspace users, Zoom has a Google Calendar integration that makes it easy to add a Zoom call to a Google Calendar event.

In this article, we’ll walk you through the complete guide to adding and managing Zoom meetings through Google Calendar. Let’s start.

A few notes before adding the Zoom add-on to Google Calendar.

• You can’t install the add-on if you’re signed in to multiple Google Accounts. Sign in only to the Google Account for which you want to install the add-on.
• When using the add-on, make sure that you are not signed into multiple Google Accounts with the add-on installed. This will cause issues when scheduling Zoom meetings using the add-on.

For clarity, I used my Gmail ID (non-Google Workspace account) to add the Zoom plugin.

Use the Zoom for GSuite add-on from Google Workspace

With the Zoom add-on for Google Workspace, you can easily schedule, join, and manage meetings right from Gmail or Google Calendar.

After you install the add-on, you can use it in a desktop web browser (Gmail or Google Calendar) or a mobile device (Google Calendar app).

Follow the steps below to add the Zoom add-on to Google Calendar.

Step 1: Log into your Google account. Go to Google Workspace Marketplace and search for Zoom for GSuite.

Visit Google Workplace Marketplace

2nd step: Click on the Zoom for GSuite add-on to install it.

Step 3: Review the terms of use, grant the necessary permissions and click Accept.

Using Google Calendar on the web

Now that you’ve installed the appropriate Zoom add-on from the Google Workspace Marketplace, you’ll notice it on the Google Calendar web. Follow the steps below.

Step 1: Open Google Calendar in a web browser on your computer.

Visit Google Calendar

Sign in using Google account details, in case you aren’t signed in already.

2nd step: On the right panel, you’ll notice the Zoom logo just below the Keep, Tasks, and Maps icons.

Step 3: Tap the Zoom logo, and it will ask you to sign in using the Zoom sign in information.

Step 4: Give the appropriate permissions, and you’re good to go.

From now on, whenever you use Google Calendar on the web, tap the Zoom icon and start the meeting in the Zoom app on Windows or Mac.

Schedule a Zoom meeting using Google Calendar

Using Google Web Calendar

You can tap the Create button in the top left corner and compose a new event on the Google Calendar web. While adding details, Google will offer to add video conferencing.

By default, it is set with the Google Meet service. You need to tap on the video conferencing menu and select Zoom from the next menu.

Use of Google Calendar mobile applications

You can also schedule a Zoom meeting using the Google Calendar mobile apps. The Google Calendar iOS and Android apps use the same user interface so that you can follow the same steps on both platforms.

Step 1: Open the Google Calendar app on your iPhone or Android.

Google Calendar for iPhone

Google Calender for Android

2nd step: Tap the + icon in the lower right corner.

Step 3: Select Event and add the relevant details.

Step 4: By default, Google will force you to use the Google Meet service. Tap on it and select Zoom from the next menu.

Google’s calendar service uses Google Meet by default for meetings when multiple video conferencing providers are enabled. If Google Meet is enabled in addition to Zoom and you take no action, this change will take effect on November 16, 2020.

You can disable the behavior by following the steps below.

Step 1: Open Google Calendar in a web browser.

Visit Google Calendar

2nd step: Tap the Settings icon in the top right corner.

Step 3: Go to Settings and scroll down to Event Settings.

Step 4: Disable the option “Automatically add Google Meet video conferences to events I create”.

How to remove Zoom add-on from Google Calendar

If you no longer need the Zoom add-on, follow the steps below and remove it from Google Calendar.

Step 1: Open Google Calender in your favorite web browser.

Visit Google Calendar

2nd step: Tap Settings in the top right corner and go to Settings.

Step 3: Scroll to Add-ons and select Zoom.

Step 4: Select Uninstall from the three-dot menu.

Write Zoom meetings

Follow the steps above and add the Zoom plugin to Google Calendar and Gmail. This makes the whole experience seamless for users to manage multiple departments. Share your experience in the comments section below.