How to prevent email forwarding in Outlook

Email forwarding practice can be beneficial when you want someone else to receive and respond to your email in your absence. In other cases, this may not be desirable. So let’s see how to prevent the forwarding of emails in Perspective on PC.

Stop email transfer in Outlook

Mail forwarding can be defined as the exercise of forwarding mail from one mailbox to another. While good for the sender, it can be confusing for recipients because the email you forward will show two addresses. This can cause problems. So it’s a better idea to prevent the forwarding of emails. Like other popular email services, Microsoft Outlook offers its users a way to prevent the forwarding of emails. Here’s how!

1. Open a Microsoft Outlook account
2. Expand the Permissions menu
3. Check the option “Do not transfer”

Now let’s take a closer look at the process.

1]Open a Microsoft Outlook account

Launch the Microsoft Outlook application and log into your account.

Then click on the ‘new email“, Located just below the” File “tab.

2]Expand the permissions menu

When the Message window opens, enter something in the main body of the window and switch to ‘The optionsThe “tab.

Go to ‘Authorization», Press the drop-down arrow below to expand the menu.

3]Check the option “Do not transfer”

From the list of options displayed in the “Authorization” menu, choose “Do not transfer“.

Once done, an informational message will appear on your computer screen with the following message –

“Do not forward – The recipient can read this message, but cannot forward, print or copy the content. The owner of the conversation has full permissions for their message and replies. Permission granted by… ”

Once verified, send the email by clicking the “Send” button.

Now when someone receives an email marked as “Do not forward”, the email in their inbox displays a symbol (red circle with a minus sign), indicating that the email is restricted .

In addition, if the recipient attempts to forward this restricted message, they will be prompted with an error message stating “You cannot perform this action, the authorization of this message is restricted”.

Please note that if you do not find the “Do not transfer” option under “Permissions” or if the section itself is missing in the Outlook ribbon, you will have to activate it by modifying the policy settings in the Azure portal.

Related Reading: How to transfer emails or disable unauthorized transfer in Outlook.com.